General information
The 捆绑SM社区 Archives is responsible for 捆绑SM社区's Records Management. Find out more.
捆绑SM社区 Classification Plan
The 捆绑SM社区 Classification Plan allows for the classification, filing and identification of documents produced or received by the University.Details
The implementation of the 捆绑SM社区 Classification Plan in a unit takes place upon the request of the unit at the 捆绑SM社区 Archives. After analyzing and identifying the records management needs of a unit, the implementation of recommendations may include the following steps: weeding of the active documents, personnel training, records inventory and temporary identification of classification codes, validation and other technical operations (physical folders labelling and reorganization of physical records, etc.). The 捆绑SM社区 Archives will customize the Classification Plan to the unit鈥檚 needs and provide ongoing support.
捆绑SM社区 Record Retention Schedule
The principal tool of the records management program is MURRS, a compilation of rules guiding when and if records can be destroyed.
Transferring records
Information for 捆绑SM社区 departments, faculties, or offices transferring records to the University Archives.
Digitization Guidelines
These guidelines outline the procedure聽for the development of a compliant digitization program where聽the digitized record replaces the paper record. Details
The implementation of the guidelines for administrative records occurs in collaboration with聽your unit聽and聽the 捆绑SM社区 Archives. After analyzing and identifying the targeted records to be digitized, the implementation recommendations will include the following steps: identification of the University Classification code of the records, validation of technical aspects of the project, and identification of the proper retention rule. This is聽to ensure compliance to the 捆绑SM社区 legal framework.
Read the guidelines,听补苍诲听辫濒别补蝉别 records.archives [at] mcgill.ca (subject: Digitization%20Guidelines) (contact us) at the beginning of a project to ensure compliance before applying the guidelines.
Contact us at records.archives [at] mcgill.ca with any questions relating to records management at 捆绑SM社区 or wish to request a file originating from your office.
