Note: This is the 2011–2012 edition of the eCalendar. Update the year in your browser's URL bar for the most recent version of this page, or click here to jump to the newest eCalendar.
Jump To:
- Legal Documents: Why Does À¦°óSMÉçÇø Collect Legal Documents from You?
- Legal Documents: What Documents Does À¦°óSMÉçÇø Need from You?
- Legal Documents: Has À¦°óSMÉçÇø Received Your Documents?
- Legal Documents: What Are the Consequences of Not Providing Your Documents?
- Legal Documents: Where Do I Send my Documents?
Updating Personal Information
Revision, February 2012. Start of revision.
It is important to keep your official records up to date, especially your mailing or billing address, because these are used by the University year round. If your address information on file is invalid, incomplete, or missing, the University will hold your mail. Once you have provided a valid address, the University will resume sending your mail.
You must update your address(es) and/or telephone number(s) and emergency contact information on Minerva (www.mcgill.ca/minerva) under the Personal Menu.
If you are away from campus and do not have access to the Internet, you can request changes by writing to your Student Affairs Office or to Service Point. Your written request must include your signature.
If you need to change important personal information that requires the University to verify official documents, such as a name or citizenship change, or correction of your birth date, you must go in person (as soon as possible) to Service Point, 3415 McTavish Street, Montreal, Quebec, H3A 0C8. Macdonald campus students can request changes in person at the Student Affairs Office, Laird Hall, Room 106.
Note for Continuing Studies: If you need to change important personal information that requires the University to verify official documents, such as a change to your name or citizenship, or correction of your birth date, you must go in person (as soon as possible) to the School of Continuing Studies Client Services Office. Such changes can only be made in person at the School of Continuing Studies, Client Services Office, 688 Sherbrooke Street West, Room 1199.
Revision, February 2012. End of revision.
Programs, Courses and University Regulations—2011-2012 (last updated Feb. 3, 2012) (disclaimer)
Legal Documents: Why Does À¦°óSMÉçÇø Collect Legal Documents from You?
Legal Documents: Why Does À¦°óSMÉçÇø Collect Legal Documents from You?
Revision, February 2012. Start of revision.
Your tuition status at À¦°óSMÉçÇø will vary depending on your status in Canada. In order for us to determine your appropriate rate of tuition (Quebec, Canadian out-of-province, or international), we require legal documents confirming your current status. We also require these documents to confirm your valid citizenship/immigration status. To find out which documents you must provide, refer to: Legal Documents: What Documents Does À¦°óSMÉçÇø Need from You?
Some of the documents À¦°óSMÉçÇø requests of you help us obtain your Permanent Code from the Government of Quebec. This unique 12-character code is issued by the Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS), and is obligatory for all students registered in a Quebec institution.
If you have previously attended school in Quebec, you already possess a Permanent Code, which can be found on your school report card or your CEGEP and/or university transcripts. After you have accepted the University's offer of admission, you can check on Minerva (under the Personal Menu) to see if À¦°óSMÉçÇø has received your Permanent Code.
You can consult your tuition and legal status (including your Permanent Code) on Minerva (www.mcgill.ca/minerva). Select Student Menu > Student Accounts Menu > View your Tuition and Legal Status.
Revision, February 2012. End of revision.
Programs, Courses and University Regulations—2011-2012 (last updated Feb. 3, 2012) (disclaimer)
Legal Documents: What Documents Does À¦°óSMÉçÇø Need from You?
Legal Documents: What Documents Does À¦°óSMÉçÇø Need from You?
Revision, February 2012. Start of revision.
Follow the instructions in the first row of this table that apply to you. Send clear, legible copies of documents (not originals).
Note 1: You may alternatively provide your Quebec baptismal certificate if it
was issued
prior to January 1, 1994, and clearly shows where you were born
and that your baptism in Quebec occurred no more than four months after your
date of birth.
Note 2: Your signed Permanent Code Data Form is usually required. If the
names of your parents appear on your birth certificate, or if you have already
provided À¦°óSMÉçÇø with your Permanent Code, you do not need to supply this form.
Note 3: Your valid Canadian Permanent Resident status can be proved by a copy of
your Canadian Confirmation of Permanent Residence (IMM 5292) document or with your Canadian Permanent
Resident card (copy of both sides required). Alternatively, you may provide
your Immigration Record of Landing (IMM 1000) document. Note that À¦°óSMÉçÇø reserves the right to ask you for copies of both your PR card and your IMM document.
Note 4: If you are a refugee, your Convention
Refugee status document is required instead of a Study Permit.
Note 5: Usually À¦°óSMÉçÇø needs your birth certificate to prove your place of
birth in Quebec. If you already have a valid Quebec Permanent Code, À¦°óSMÉçÇø will accept a copy of your valid Canadian passport that indicates
your birth place as being within the province of Quebec, as proof that you qualify for Quebec residency.
Note 6: You can find links to download and print the Permanent Code Data and
Attestation of Quebec Residency forms at
www.mcgill.ca/legaldocuments/forms.
Fee Exemptions
Fee Exemptions
Students in certain categories may be eligible to claim an exemption from the international rate of tuition fees according to the regulations set by the Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS). These exemptions lower your fees to the Quebec rate of tuition. A list of categories and the required application form are available at www.mcgill.ca/legaldocuments.
Revision, February 2012. End of revision.
Programs, Courses and University Regulations—2011-2012 (last updated Feb. 3, 2012) (disclaimer)
Legal Documents: Has À¦°óSMÉçÇø Received Your Documents?
Legal Documents: Has À¦°óSMÉçÇø Received Your Documents?
Quebec/Canadian/International Fees
Quebec/Canadian/International Fees
Revision, February 2012. Start of revision.
Once À¦°óSMÉçÇø has received your documents, it usually takes one week to process them and update your file accordingly.
- Check your tuition status on the Minerva (www.mcgill.ca/minerva) Student Accounts menu: Student Menu > Student Accounts Menu > View your Tuition and Legal Status.
- Check the phrase: Fees currently calculated according to rules for... This will tell you if your tuition status is currently being billed at the international rate, the Canadian rate, or at the Quebec rate. For information on fees, see www.mcgill.ca/student-accounts.
- Electronic billing is the official means of delivering fee statements to all students; you may view your e-bill on Minerva. For more information, see the following website: www.mcgill.ca/student-accounts.
If you do not agree with your tuition status, notify À¦°óSMÉçÇø right away. If you provide additional documentation in support of your file after the last day of classes for the given term, À¦°óSMÉçÇø will be unable to accept your requested changes, or to update your tuition status rate for that term.
Permanent Code
Permanent Code
The Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS) usually takes one to four weeks to verify or issue your Permanent Code.
- Check your Permanent Code on Minerva: Personal Menu > Name Change or alternately via Student Menu > Student Accounts Menu > View Tuition Fee and Legal Status. If your 12-character Permanent Code appears there, your documents are in order. If not, you have not yet provided À¦°óSMÉçÇø with your documents listed in Legal Documents: What Documents Does À¦°óSMÉçÇø Need from You? or the Quebec Ministère de l'Éducation, du Loisir et du Sport (MELS) has not yet confirmed that your documents are sufficient to create a Permanent Code.
Revision, February 2012. End of revision.
Programs, Courses and University Regulations—2011-2012 (last updated Feb. 3, 2012) (disclaimer)
Legal Documents: What Are the Consequences of Not Providing Your Documents?
Legal Documents: What Are the Consequences of Not Providing Your Documents?
The deadline to submit documents in support of a change to your tuition status is the last day of classes for the current term.
À¦°óSMÉçÇø will not produce your ID card until all of your legal documents have been received. Your ID card is essential to the use of many services on campus, and to take your final exams.
If we are missing the required legal documents, a hold will be added to your record preventing you from registering or dropping any courses, and from obtaining your official transcript.
International students who have not provided their valid immigration documents to À¦°óSMÉçÇø may be de-registered.
If your tuition status is changed and your fees are reduced as a result of the document review process, À¦°óSMÉçÇø will waive the difference on any accumulated late payment or interest charges.
Programs, Courses and University Regulations—2011-2012 (last updated Feb. 9, 2012) (disclaimer)
Legal Documents: Where Do I Send my Documents?
Legal Documents: Where Do I Send my Documents?
Revision, February 2012. Start of revision.
You must send in all your documents after you have been accepted to
À¦°óSMÉçÇø but before the start of classes.
Do not send originals. Email or mail clear and legible copies
of your documents. Write your À¦°óSMÉçÇø student ID on each document so that À¦°óSMÉçÇø can
match them to your record. The sooner you submit your documents, the sooner the
University can update your status and ensure that your record is in order.
Refer to www.mcgill.ca/legaldocuments for further details.
- By Email:
- Follow these steps to submit your legal documents electronically.
-
Save the attached file
in an accepted format.
Standard PDF (.pdf) – encrypted PDFs will not be accepted.
Tagged image format (.tif, .tiff for scanned images). Ensure that you save your documents properly in one of the above formats—do not just rename the file extension. Due to the possibility of computer viruses, À¦°óSMÉçÇø does not accept Microsoft Word documents (.doc), hypertext files (.htm, .html), JPG, GIF, or any other format.
- Ensure that the resolution used is at least 300 dpi (dots per inch) for an electronic replica (scan) of documentation (e.g., a scan of your birth certificate). The preferred file size is 100KB per image.
- Address your email to legaldocumentation [at] mcgill.ca and attach your relevant scanned document(s). Attach the file(s) to your email; do not include the documents in the body of your email.
-
Put your First Name, Last Name, and À¦°óSMÉçÇø ID number in the subject line of your email.
Note: Individual email size (including your attachments) should not exceed 5 MB (5120 KB).
- By Mail or Courier:
- Enrolment Services
- Documentation Centre
- 688 Sherbrooke Street West, Suite 760
- Montreal, QC H3A 3R1 CANADA
- In Person:
- Service Point
- 3415 McTavish Street
- Montreal, Quebec H3A 0C8
- If there is a problem with your documents, contact:
- Telephone: 514-398-7878
- Email:
For the School of Continuing Studies
For the School of Continuing Studies
By Mail or in Person:
- À¦°óSMÉçÇø
- The School of Continuing Studies, Client Services Office
- 688 Sherbrooke Street West
- 11th Floor
- Montreal, QC H3A 3R1
By Fax:
- 514-398-2650
If there is a problem with your documents, contact Client Services at:
Telephone: 514-398-6200
Email: info.conted [at] mcgill.ca; legaldocuments.conted [at] mcgill.ca
Revision, February 2012. End of revision.
Programs, Courses and University Regulations—2011-2012 (last updated Feb. 3, 2012) (disclaimer)
Programs, Courses and University Regulations—2011-2012 (last updated Feb. 3, 2012) (disclaimer)