捆绑SM社区

捆绑SM社区.ca / Overview / University Regulations and Information / Personal Information

Legal Documents

Jump To:

Legal Documents: Why Does 捆绑SM社区 Collect Legal Documents from You?

Tuition fees at 捆绑SM社区 vary depending on whether you have provided us with proof that you are a Quebec student, a Canadian out-of-province student, or an international student, as per Legal Documents: What Documents Does 捆绑SM社区 Need from You?.

Some of the documents 捆绑SM社区 requests from you help us obtain your Permanent Code from the Government of Quebec. This unique 12-character code, is issued by the Quebec Minist猫re de l'脡ducation, du Loisir et du Sport (MELS), and is obligatory for all students registered in a Quebec institution.

If you have previously attended school in Quebec, you already possess a Permanent Code - you can find it on your school report card or your CEGEP or university transcript. After you have accepted the University's offer of admission, you can check on Minerva (under the Personal Menu ) to see if 捆绑SM社区 has received your Permanent Code.

You can consult your tuition and legal status (including your Permanent Code) on Minerva. Select Student Menu > Student Accounts Menu > View your Tuition and Legal Status.

Programs, Courses and University Regulations—2009-2010 (last updated Mar. 31, 2010) (disclaimer)

Legal Documents: What Documents Does 捆绑SM社区 Need from You?

Follow the instructions in the first row of this table that apply to you. Send clear, legible copies of documents (not originals).

Quebec and Canadian Out-of-Province Students

You have applied to 捆绑SM社区 directly from CEGEP or you already have a student record at 捆绑SM社区


  • Usually no documents are required for your Canadian and/or Quebec status, based on 捆绑SM社区鈥檚 records or as confirmed by the Quebec Minist猫re de l'脡ducation, du Loisir et du Sport (MELS)

You have applied to 捆绑SM社区 from another Quebec university


  • Canadian birth certificate; or Canadian citizenship card (both sides); or Certificate of Indian status card; or Makivik Society card; or Record of Permanent Resident status (note 3)
  • For your Quebec residency status, usually no documents are required, unless 捆绑SM社区 cannot confirm this from the Quebec Minist猫re de l'脡ducation, du Loisir et du Sport (MELS)

You were born in Quebec


  • Quebec birth certificate (note 1 and 5)
  • Permanent Code Data Form (note 2 and 6)

You were born (or became a Landed Immigrant) in a Canadian province other than Quebec


  • Canadian birth certificate; or Canadian citizenship card (both sides); or Certificate of Indian status card; or Makivik Society card; or Record of Permanent Resident status (note 3)
  • Permanent Code Data Form (note 2 and 6)

You are a Quebec resident through one of the other situations outlined by the Quebec Minist猫re de l'脡ducation, du Loisir et du Sport (MELS)


  • Canadian birth certificate; or Canadian citizenship card (both sides); or Certificate of Indian status card; or Makivik Society card; or Record of Permanent Resident status (note 3)
  • Permanent Code Data Form (note 2 and 6)
  • Attestation of Residency in Quebec Form (note 6)
  • Other supporting documents, depending on which situation you checked on the above Attestation of Residency Form
International Students

You will be in Canada for less than 6 months (i.e. for only one academic semester)


  • Visitors Permit issued by Citizenship and Immigration Canada at your port of entry into Canada
  • Photo page of your passport and the page stamped by Citizenship and Immigration Canada at your port of entry
  • Permanent Code Data Form (note 2 and 6)

You will be in Canada for more than 6 months (i.e. for two or more consecutive academic semesters)


  • Certificate of Acceptance of Quebec (CAQ)
  • Permanent Code Data Form (note 2 and 6)
  • Study Permit issued by Immigration Canada (note 4)
Note 1: You may alternatively provide your Quebec baptismal certificate if it was issued prior to January 1, 1994, and clearly shows where you were born and that your baptism in Quebec occurred no more than four months after your date of birth.
Note 2: Your signed Permanent Code Data Form is usually required. If the names of your parents appear on your birth certificate, or if you have already provided 捆绑SM社区 with your Permanent Code, you do not need to supply this form.
Note 3: Your Canadian Permanent Resident status can be proved by a copy of your Immigration Canada IMM 5292 document together with your Canadian Permanent Resident card (copy of both sides required). Alternatively, you may provide your IMM 1000 document along with your Permanent Resident card (copy of both sides required).
Note 4: If you are a refugee, you should instead provide your Convention Refugee status document.
Note 5: Usually 捆绑SM社区 needs your birth certificate to prove your place of birth in Quebec. If you already have a valid Quebec Permanent Code, but 捆绑SM社区 is still charging you Canadian fees, 捆绑SM社区 will accept as proof that you qualify for Quebec residency a copy of your Canadian passport that indicates your birth place as being within the province of Quebec.
Note 6: You can find links to download and print the Permanent Code Data and Attestation of Quebec Residency forms at www.mcgill.ca/legaldocuments/forms.

Fee Exemptions

Students in certain categories may be eligible to claim an exemption from the international rate of tuition fees according to the regulations set by the Quebec Minist猫re de l'脡ducation, du Loisir et du Sport (MELS).

If you are eligible for one of the exemption categories you are assessed at the Quebec rate of tuition. You can find a list of categories and the required application form at www.mcgill.ca/student-records/fees/exemption and also at Enrolment Services. An exemption will not be granted unless you submit the application form along with your supporting documents to Enrolment Services.

Programs, Courses and University Regulations—2009-2010 (last updated Mar. 31, 2010) (disclaimer)

Legal Documents: Has 捆绑SM社区 Received Your Documents?

Quebec/Canadian/International Fees

Once 捆绑SM社区 has received your documents, it usually takes one week to process them and update your file accordingly.


  • Check your tuition status on the Minerva student accounts menu: Student Menu > Student Accounts Menu > View your Tuition and Legal Status.
  • Check the phrase: Fees currently calculated according to rules for... This will tell you if you are assessed as: an international student, a Canadian student, or a Quebec student.
  • Electronic billing is the official means of delivering fee statements to all students; you may view your e-bill on Minerva. For more information, see the following website: www.mcgill.ca/student-accounts/e-bill.

If you do not agree with your assessment, notify 捆绑SM社区 right away. If you provide additional documentation in support of your file after the last day of classes for the given term, 捆绑SM社区 cannot accept changes or offer you a lower tuition rate for that term.

Permanent Code

The Quebec Minist猫re de l'脡ducation, du Loisir et du Sport (MELS) usually takes one to four weeks to verify or issue your Permanent Code.


  • Check your Permanent Code on Minerva: Personal Menu > Name Change or alternately via Student Menu > Student Accounts Menu > View Tuition Fee and Legal Status. If your 12-character Permanent Code appears there, your documents are in order. If not, you have not yet provided 捆绑SM社区 with your documents listed above or the Quebec Minist猫re de l'脡ducation, du Loisir et du Sport (MELS) has not yet confirmed that your documents are sufficient to create a Permanent Code.
Programs, Courses and University Regulations—2009-2010 (last updated Mar. 31, 2010) (disclaimer)

Legal Documents: What Are the Consequences of Not Providing Your Documents?

捆绑SM社区 must receive all proofs of citizenship, requests for Quebec residency, international fee exemptions, and immigration status changes by the end of the last day of classes of a current term for them to take effect for that term. All requests received after the last day of classes will be processed but your fees will only be lowered for the following term.

捆绑SM社区 cannot issue you an ID card until all of your documents have been received. Your ID card is essential to use many services on campus, and to take your final exams.

If your Permanent Code is not issued by October 15 (Fall term) or February 15 (Winter term), a hold will be added to your record until 捆绑SM社区 has received the necessary documents. This hold will prevent you from registering or dropping any courses and from obtaining your official transcript. If you are registered in one term or in a one-year program, the University may put a hold on your record earlier in the term.

If your tuition fees are reduced because of the document review process, 捆绑SM社区 will waive the difference on any accumulated late payment or interest charges.

Programs, Courses and University Regulations—2009-2010 (last updated Mar. 31, 2010) (disclaimer)

Legal Documents: Where Do I Send my Documents?

You must send in all your documents after you have been accepted to 捆绑SM社区 but before your classes begin. Do not send originals. Email, fax or mail clear and legible copies of your documents. Write your student ID on the documents so that 捆绑SM社区 can match them to your record. The sooner you submit your documents, the sooner the University can update your status and ensure that your record is in order.
  • By Email:
  • Follow these steps to submit your legal documents electronically.

  1. Save the attached file in an accepted format.

    Standard PDF (.pdf) - encrypted PDFs will not be accepted.

    Tagged image format (.tif, .tiff; for scans). Ensure that you save your documents properly in one of the above formats - do not just rename the file extension. Due to the possibility of computer viruses, 捆绑SM社区 does not accept Microsoft Word documents (.doc), hypertext files (.htm, .html), JPG, GIF, or any other format.

  2. Ensure that the resolution used is at least 300 dpi (dots per inch) for an electronic replica (scan) of documentation (e.g., a scan of your birth certificate). The preferred file size is 100KB per image.
  3. Address your email to legaldocumentation [at] mcgill.ca and attach your relevant scanned document(s). Attach the file(s) to your email; do not include the documents in the body of your email.

  4. Put your First Name, Last Name, and 捆绑SM社区 ID number in the subject line of your email.

    Note: Individual email size (including your attachments) should not exceed 5 MB (5120 KB).


  • By Mail:
  • Enrolment Services
  • Documentation Centre
  • 688 Sherbrooke Street West, Suite 760
  • Montreal, QC H3A 3R1 CANADA

  • By Fax:
  • 514-398-3227

  • In Person or by Courier:
  • Enrolment Services
  • James Administration Building, Room 205
  • 845 Sherbrooke Street West
  • Montreal, QC H3A 2T5 CANADA

  • If there is a problem with your documents, contact:
  • Telephone: 514-398-4474
  • Email: admissions [at] mcgill.ca
Programs, Courses and University Regulations—2009-2010 (last updated Mar. 31, 2010) (disclaimer)
Programs, Courses and University Regulations—2009-2010 (last updated ?) (disclaimer)
Back to top