Minerva for Guests - IT-announcements

Microsoft 365 license deactivation warnings

��SM�� — Fri, 13 Dec 2024 14:54:10 +0000

IT Services recently migrated many Webex softphone users to Teams Phone.

As a result, users may have received a message from Microsoft stating their license will be deactivated soon. (See screenshot above.) It is a legitimate message from Microsoft.

All ��SM�� faculty and staff are assigned Microsoft 365 licenses that provide access to applications such as Teams, Outlook, OneDrive, Word, and Excel. As part of the recent migration, IT Services changed the type of Microsoft 365 license assigned to some users.

Do not use Read.AI for ��SM�� purposes

��SM�� — Tue, 10 Dec 2024 16:56:31 +0000

La version française suit.

We have received reports of a Read.AI bot attending or attempting to attend online meetings organized by ��SM�� faculty and staff. The bot uses generative AI to create a text summarizing a meeting’s discussions and decisions; it then shares a link to that document with all participants.

��SM�� must vet all IT solutions to ensure they safeguard data privacy and security. Read.AI has not been approved for teaching, research, or administrative activities at the University.

The ��SM�� Classroom A/V Instructions application is getting a makeover and a new home!

��SM�� — Fri, 06 Dec 2024 16:02:13 +0000

The Classroom A/V Instructions application is moving to the Browse Classrooms widget on the ��SM�� IT Support website on December 13th, 2024.

Classroom audiovisual information will now be available on a platform the community is familiar with. You’ll also be accessing it more securely with single sign-on (SSO) and two-factor authentication (2FA).

Staff Directory decommissioning – Staff to update/review Workday information by Jan, 31 2025

��SM�� — Wed, 04 Dec 2024 16:09:16 +0000

Starting on January 31, 2025, ��SM�� IT Services will begin decommissioning the ��SM�� Staff Directory in several steps. This initiative aims to streamline processes, improve security against phishing attacks, and replace outdated technology.

Mural login now using Single Sign-On (SSO)

��SM�� — Wed, 27 Nov 2024 16:00:13 +0000

We are excited to announce that we've enabled Single Sign-On (SSO) on Mural for a seamless and secure login experience.

Action required: Please log out of your Mural account and log back in using SSO. This will ensure uninterrupted access and a smoother process for future logins.

Boost engagement in your PowerPoint presentations with Microsoft Forms!

��SM�� — Thu, 14 Nov 2024 13:26:45 +0000

Exciting news for Office 365 users! Microsoft Forms is now seamlessly integrated with PowerPoint, allowing you to incorporate live polls, quizzes or surveys directly into your slides. This powerful, easy-to-use feature is free and perfect for gathering real-time feedback and boosting engagement in any setting, from lectures to group projects!

Make your presentations dynamic, collaborative and impactful! With MS Forms, it’s easy to bring your audience into the experience, enabling instant engagement and interaction. Get started today and take your presentations to the next level!

Microsoft Teams update: Private Teams only for enhanced security!

��SM�� — Fri, 29 Nov 2024 18:48:24 +0000

Important update for Microsoft Teams users! Starting November 27, 2024, all newly created Microsoft Teams groups were set to Private by default. If you attempt to create a new team, the Public option will be unavailable (greyed out), as shown below:

The new myFuture platform is now available / La nouvelle plateforme myFuture est maintenant disponible

��SM�� — Thu, 19 Sep 2024 17:57:33 +0000

Access to myFuture / Accès à myFuture

To access the new myFuture platform, use the following link / Pour accéder à la nouvelle plateforme, utilisez le lien suivant : https://myfuture.mcgill.ca

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ORIGINAL Message posted June, 2024

La version française suit ci-dessous.La version française suit ci-dessous.

Dear all,

Changes to MCGILL ALERT! mobile device notifications

��SM�� — Tue, 10 Sep 2024 14:59:58 +0000

��SM��’s Emergency Notification System allows you to opt in your mobile device to receive alerts during time-sensitive situations and disruptions in the use of various buildings on campus.

In the past, some mobile phone carriers only allowed voice messages, not SMS text messaging. Today, all carriers support SMS, so we will switch all Emergency Notification System messaging to SMS for mobile phones starting September 18.

If your personal mobile device is configured to use text-to-speech, SMS notifications from ��SM�� will be read aloud.

Winner announced! Beats Headphones - IT Services Virtual Scavenger Hunt contest!

��SM�� — Fri, 06 Sep 2024 15:02:07 +0000

Congratulations to Emma Hogarth (Biomedical Sciences), for winning the 2024 IT Services Virtual Scavenger Hunt Contest.

Emma scored 100% on our IT Quiz and won a pair of wireless Beats headphones in the prize draw!

Thank you to all who entered and answered skill-testing questions about the IT services available to ��SM�� students.

We had 1513 entries! Within those entries:

Change to the classroom telephones autodial behavior

��SM�� — Tue, 15 Oct 2024 20:14:28 +0000

After October 18, Classroom telephones will no longer automatically call the Audiovisual support hotline when you remove the telephone receiver from the base.

This change will prevent accidental calls to the hotline.

After that date, you will have to use the press the AV System Support button on the lower-left side of the telephone’s display screen to call the Audiovisiual support hotline. (See below)

InfoEd is now available

��SM�� — Fri, 06 Sep 2024 12:26:00 +0000

UPDATE: InfoEd is once again available.

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ORIGINAL Message posted September 3, 2024

Secure version of Microsoft Copilot available to ��SM�� community!

��SM�� — Thu, 27 Jun 2024 18:01:50 +0000

��SM�� offers a secure version of Microsoft Copilot that protects our data using Commercial or Enterprise Data Protection (secure). Microsoft Copilot, formerly known as Bing Chat or Bing Chat for Enterprise, is an AI tool built into Microsoft Edge.

By engaging with the Microsoft Copilot AI chatbot, you can:

Important: Keep your Zoom software updated

��SM�� — Fri, 01 Nov 2024 13:52:34 +0000

On November 2, 2024, Zoom will enforce its latest quarterly minimum version requirements. If you are not using at least version 5.17.5 (for Windows, macOS, Linux, Android, iOS, Intune) or version 5.17.0 for Blackberry, Zoom will not work until you update your software.